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Accessibility Education

Documents and Presentations

Quick Tips for Accessibility

Always use headings instead of increasing font size.
Always add alt text to images and tables.
Always use automatic numbered or bulleted lists.
Always emphasize text using "strong" or "emphasis" instead of bold or italic.
Always confirm that accessibility is preserved when converting document types.

Detailed information on specific accessibility items

All links open a PDF document with step-by-step instructions.

Adobe Acrobat Reader must be installed on your computer to open PDF documents. Download Adobe Acrobat from the Adobe website.

Subject	Program	Image Guide for Windows PC Users
Alt Text Screen readers rely on alt- text to describe images.	Image Microsoft Word Image Microsoft Powerpoint	Alt text in Word for Windows (PDF) Alt text in Powerpoint for Windows (PDF)
Document Conversion When converting a document from one format to another, accessibility can be lost.	Image Adobe Acrobat	Document conversion in Acrobat for Windows (PDF)
Emphasizing Text Screen readers cannot recognize bold or italic, but can recognize strong and emphasized fonts.	Image Microsoft Word	Emphasizing text in Word for Windows (PDF)
Headings Headings allow a screen reader to navigate through a document.	Image Microsoft Word	Headings in Word for Windows (PDF)
Hyperlinks Screen readers require descriptive text of where a URL leads.	Image Microsoft Word Image Microsoft Powerpoint	Hyperlinks in Word for Windows(PDF) Hyperlinks in Powerpoint for Windows (PDF)
Lists Using the numbered or bulleted list features makes it clear that the items are hierarchical and/or part of a group.	Image Microsoft Word Image Microsoft Powerpoint	Lists in Word for Windows (PDF) Lists in Powerpoint for Windows (PDF)
Reading Order Ensures that a screen reader will read a document or PowerPoint in the intended order.	Image Microsoft Powerpoint	Reading order in Powerpoint for Windows (PDF)
Header Rows A header row at the beginning of a table allows a screen reading program to read the table in a logical order.	Image Microsoft Word Image Microsoft Powerpoint	Header Rows in Word for Windows (PDF) Header Rows in Powerpoint for Windows (PDF)
Slide Titles In PowerPoint, slide titles allow a screen reader to navigate through the slides as desired.	Image Microsoft Word	Slide Titles in Word for Windows (PDF)
Table of Contents Automatically generated tables of contents allow users to easily move through the document.	Image Microsoft Word	Table of Contents in Word for Windows (PDF)
Use of Color Certain colors are difficult or impossible for users who are color-blind to read.	Image Microsoft Word Image Microsoft Powerpoint Image Adobe Acrobat	Use of Color in Word for Windows (PDF)

Subject	Program	Image Guide for MAC Users
Alt Text Screen readers rely on alt- text to describe images.	Image Microsoft Word Image Microsoft Powerpoint	Alt text in Word for Mac (PDF) Alt text in Powerpoint for Mac (PDF)
Document Conversion When converting a document from one format to another, accessibility can be lost.	Image Adobe Acrobat	Document conversion in Acrobat for Mac (PDF)
Emphasizing Text Screen readers cannot recognize bold or italic, but can recognize strong and emphasized fonts.	Image Microsoft Word	Emphasizing text in Word for Mac (PDF)
Headings Headings allow a screen reader to navigate through a document.	Image Microsoft Word	Headings in Word for Mac (PDF)
Hyperlinks Screen readers require descriptive text of where a URL leads.	Image Microsoft Word Image Microsoft Powerpoint	Hyperlinks in Word for Mac (PDF) Hyperlinks in Powerpoint for Mac (PDF)
Lists Using the numbered or bulleted list features makes it clear that the items are hierarchical and/or part of a group.	Image Microsoft Word Image Microsoft Powerpoint	Lists in Word for Mac (PDF) Lists in Powerpoint for Mac (PDF)
Reading Order Ensures that a screen reader will read a document or PowerPoint in the intended order.	Image Microsoft Powerpoint	Reading order in Powerpoint for Mac (PDF)
Header Rows A header row at the beginning of a table allows a screen reading program to read the table in a logical order.	Image Microsoft Word Image Microsoft Powerpoint	Header Rows in Word for Mac (PDF) Header Rows in Powerpoint for Mac (PDF)
Slide Titles In PowerPoint, slide titles allow a screen reader to navigate through the slides as desired.	Image Microsoft Word	Slide Titles in Word for Mac (PDF)
Table of Contents Automatically generated tables of contents allow users to easily move through the document.	Image Microsoft Word	Table of Contents in Word for Mac (PDF)
Use of Color Certain colors are difficult or impossible for users who are color-blind to read.	Image Microsoft Word Image Microsoft Powerpoint	Use of Color in Word for Mac (PDF)

Subject	Program	Image Guide for Windows PC Users	Image Guide for MAC Users
Alt Text Screen readers rely on alt- text to describe images.	Image Microsoft Word Image Microsoft Powerpoint	Alt text in Word for Windows (PDF) Alt text in Powerpoint for Windows (PDF)	Alt text in Word for Mac (PDF) Alt text in Powerpoint for Mac (PDF)
Document Conversion When converting a document from one format to another, accessibility can be lost.	Image Adobe Acrobat	Document conversion in Acrobat for Windows (PDF)	Document conversion in Acrobat for Mac (PDF)
Emphasizing Text Screen readers cannot recognize bold or italic, but can recognize strong and emphasized fonts.	Image Microsoft Word	Emphasizing text in Word for Windows (PDF)	Emphasizing text in Word for Mac (PDF)
Headings Headings allow a screen reader to navigate through a document.	Microsoft Word	Headings in Word for Windows (PDF)	Headings in Word for Mac (PDF)
Hyperlinks Screen readers require descriptive text of where a URL leads.	Microsoft Word Image Microsoft Powerpoint	Hyperlinks in Word for Windows (PDF) Hyperlinks in Powerpoint for Windows(PDF)	Hyperlinks in Word for Mac(PDF) Hyperlinks in Powerpoint for Mac (PDF)
Lists Using the numbered or bulleted list features makes it clear that the items are hierarchical and/or part of a group.	Microsoft Word Image Microsoft Powerpoint	Lists in Word for Windows (PDF) Lists in Powerpoint for Windows (PDF)	Lists in Word for Mac (PDF) Lists in Powerpoint for Mac (PDF)
Reading Order Ensures that a screen reader will read a document or PowerPoint in the intended order.	Image Microsoft Powerpoint	Reading order in Powerpoint for Windows (PDF)	Reading order in Powerpoint for Mac (PDF)
Header Rows A header row at the beginning of a table allows a screen reading program to read the table in a logical order.	Microsoft Word Image Microsoft Powerpoint	Header Rows in Word for Windows (PDF) Header Rows in Powerpoint for Windows(PDF)	Header Rows in Word for Mac (PDF) Header Rows in Powerpoint for Mac (PDF)
Slide Titles In PowerPoint, slide titles allow a screen reader to navigate through the slides as desired.	Microsoft Word	Slide Titles in Word for Windows (PDF)	Slide Titles in Word for Mac(PDF)
Table of Contents Automatically generated tables of contents allow users to easily move through the document.	Microsoft Word	Table of Contents in Word for Windows (PDF)	Table of Contents in Word for Mac (PDF)
Use of Color Certain colors are difficult or impossible for users who are color-blind to read.	Microsoft Word Image Microsoft Powerpoint	Use of Color in Word for Windows (PDF)	Use of Color in Word for Mac (PDF)