Accessibility Process

Support for Accessible Course Content

When instructors work with the office of Distance Learning to create or update their fully online course, our entire staff of Instructional Designers, Technical Specialists, and Instructional Technologists are available to provide instructors with direction and support in creating accessible course materials. A brief blueprint of the Accessibility process is shown below. More details about the process will be given to instructors by their Instructional Designer during course production (or on-going course maintenance) meetings.

Before Content Creation

1. Instructor is given basic accessibility information and rationale for accessibility during orientation session with an Instructional Designer (ID).
2. Link for Tseng College Accessibility site is provided.
3. Accessible templates are provided (course site, syllabus, PowerPoint).

Syllabus

1. Accessible syllabus template is provided.
2. Instructor completes syllabus and submits to ID.
3. Syllabus is checked for any accessibility issues.
4. Instructor is provided with information on how to fix issues.
5. Syllabus is checked again to confirm accessibility.

Recorded Lecture Modules

1. Instructor is provided training on lecture capture.
2. If using PowerPoints that will be uploaded, instructor submits modules for accessibility checking prior to recording lecture.
3. DL staff provides feedback regarding required changes (e.g., unique slide titles), so that instructor can fix and record lectures with slides that are the same as what will be posted in the course.
4. Instructor records lecture and uploads to YouTube.
5. DL gets lecture transcribed and sends transcript to instructor.
6. Instructor checks (and corrects) transcript and uploads to YouTube for syncing with the video for closed-captioning.

Additional Course Content (Word, PowerPoint, PDF, linked media)

First Module/Week

1. Instructor completes and uploads accessible content for first week of course to LMS.
2. DL staff accessibility check the uploaded files and provides feedback.
3. After instructor fixes any issues, content is re-checked.

Subsequent Weeks

1. After instructor completes the remaining course content, the entire course is checked for accessibility, and a report is provided to the instructor flagging any required fixes.
2. Instructor makes the necessary updates.

Synchronous (Live) Sessions

1. If there is a student who is deaf or hard of hearing, a real-time captioner is provided for the session, and a transcript is created for later reference.
2. Guidance is provided on best practices when hosting a session with a captioner.